Updated: Jun 29
Analyze and work to deeply understand the founders’ goals, and protect their time accordingly.
Manage an active calendar, coordinate internal and external meetings, prepare agendas, take notes, and track follow-up action items.
Communicate directly, on behalf of the CEO and executive team, with external and internal stakeholders.
Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines.
Manage the coordination and logistics of recruiting searches.
Assist the CEO with ad hoc projects as needed, including the coordination of team activities.
Arrange complex and detailed domestic and international travel plans and itineraries.
You will also coordinate agendas and compile documents for travel-related meetings, and be proactive in understanding if there are any pre/post-travel and pre/post-meeting requirements that need to be done.
Stay in the loop.
Provide operational support for the CEO's initiatives
You will be the difference between new ideas and projects being realized, or put off.
Work with the CEO and others inside and outside of the company to make sure important moves are made.
Of course you will also do normal stuff that a PA does for the Founders personal life and home.
Skills and qualifications:
Ownership: The goal for this role is to do whatever it takes to keep our founder laser-focused on company growth by removing and unblocking any distractions. As such, this role involves heavy collaboration with the founder but also requires an ownership mindset.
EXTREME attention to detail: You’re extremely organized, with a knack for noticing and remembering details. Being proactive: Identify things that need to be done and resolve them without being told to.
Being a fast learner with an action-oriented mindset to unblock any challenge that comes up.
Passionate and hungry: willing to hustle, and do whatever it takes to get tasks done.
End-to-end ownership: You’re able to initiate complex, high-level, multi-phase tasks and see them through to completion with minimal assistance.
You have strong verbal and written communication skills.
You’ve provided administrative and logistical support for startup founders, leadership or executives.
You’re enthusiastic and eager to help wherever you can.
You’re an expert with Gmail, Google calendar, Google tools, spreadsheets, MS Office.
You’re fluent with the internet and internet culture, able to research anything effectively online. You’re also a daily user of mobile software & apps.
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